Kerhonkson Youth CommissionBy-LawsAdopted 1/25/1998
ARTICLE I : NAME

The official name of the organization is THE KERHONKSON YOUTH COMMISSION
ARTICLE II: PURPOSE

 

The objectives of this organization are:

a.To promote youth activity in the townships of Wawarsing and Rochester;

b.To provide activities for the youth of these townships that allow them to expand their mental, physical and social experiences;

c.The above-mentioned will be supervised and guided by responsible parties to provide a safe place for said activities.
ATRICLE III:OFFICERS AND DUTIES

·Elected officers will be the President, Vice-President, Treasurer and Secretary (Executive Board).

a.President will be responsible for supervision of the commission and assure that the rules and events fit within the purpose.That the meeting will follow Robert’s Rules of Order.

He/she will schedule and preside over all Kerhonkson Youth Commission meetings and will have the authority to appoint committee members.The President will vote only if there is a tie.

b.Vice President will assist the President in the proper discharge of duties.In the absence of the President, he/she will assume the duties of the President.He/she will preside over all subcommittees.

c.Treasurer will handle receipts and disbursements for the

Youth Commission under the direction of the President.He/she will provide a financial report (Attachment A) at each meeting.He/she will be co-signer on the checking account.All expenditures must be approved by the Kerhonkson Youth Commission Board.

d.Secretary will take minutes for all board meetings. He/she

will handle all Youth Commission correspondence.
ARTICLE IV:ELECTION PROCEDURES

a.Time: The election of officers will take place at the October meeting.A majority vote is required to be elected.

b.Board Member Review:Board members are required to attend 75% of the regularly scheduled board meetings.Board attendance will be reviewed September of every year.

c.Nominations: All nominations will be made in writing or voice voting.Approval by a majority of the board present is required.

d.Votes:Each board member will have one vote, except the President.In the case of a tie, the President will cast a vote.

e.Term:The term of all elected officers will be one (1) year commencing October 1st thru September 31st.

f.By-Laws will be reviewed annually at the October meeting.

g.If a board member leaves mid-term, the executive board will appoint a new member until the next election.

ARTICLE V:MEETINGS

a.Meetings will be held once a month on a date set by the

President. (Generally, the second Monday of the month unless

deemed otherwise.)

b.A special meeting can be called by a board member if deemed

necessary by the President.

c.All amendment requests for the KerhonksonYouth

Commission By-Laws must be submitted to the secretary

30 days prior to the next board meeting.The secretary will

distribute them for review by the board members.Said

amendments will be addressed at the next board meeting.

ARTICLE VI:YOUTH COMMISSION BOARD

a.The commission will be compromised of ten (10) board

members, four (4) of which are the executive board.

b.Each member will have an active vote in motions that arise

before the Kerhonkson Youth Commission.

c.All motions will be passed by a majority vote (2to3).

d.Members of the board will live in the townships of Wawarsing or Rochester with the exceptions of those already on the board as of the date signed below.

e.The executive board will be comprised of residents of the Towns of Wawarsing and Rochester.A candidate for the executive board must have set on the Kerhonkson Youth Commission board for one (1) year prior to being elected to the executive board.

f.Members will be expected to support the Commission and help perform the many duties necessary to have an efficiently run the organization.

g.All members of the Kerhonkson Youth Commission must sign a Code of Conduct.

ARTICLE VII:EVENTS

a.Any youth may participate in the events sponsored by the

Kerhonkson Youth Commission. Priority will be given to the youth residing in the townships of Rochester and Wawarsing.

b.All participants in activities sponsored by the Kerhonkson

Youth Commission will behave as dictated by the Code of Conduct (Attachment B).

c.Fees that are charged to participate in the events are to be

paid at said time.If not paid timely, the participant will be

removed from the roster.

 

***Financial hardship may be brought to the attention of the executive committee.***ARTICLE VIII:CODE OF CONDUCT

a.All swimmers, parents, families, coaches, board members and spectators must adhere to the Code of Conduct (Attachment B) or be removed from the pool area.

b.Parents that wish to appeal the coaching staff disciplinary

action must request a special meeting of the Commissions disciplinary subcommittee.The subcommittee will respond to the appeal within 24 hours.All appeals must be reported in writing to the executive board of the Commission for log entry into the minutes of the next board meeting.
ARTICLE IX: PARENTAL INVOLVEMENT

a.Parental involvement is essential: parents are required tohelp at a minimum of THREE (3) regular swim meets and

championship.Parents must sign up for the three (3)

regular meet jobs during the season, then sign up for the

championship meet jobs prior to said championship meet.

These obligations must be satisfied or the team member

will be unable to participate.

b.Parents are required to participate in THREE (3) fundraising events per season.If this requirement is not met a $65.00 fee will be charged to the parent and the swimmer(s) will not be allowed to participate in the program until the obligation is met.A family may opt-out of the fundraising events by issuing a check or cash to the Kerhonkson Youth Commission in the amount of $65.00. This must be done prior to the beginning of the fundraising season.The board may be contacted regarding financial

hardships and a decision will be made in a timely manner.
ARTICLE X: COACHES

a.Kerhonkson Youth Commission will hire coaches on a seasonal calendar.Each coach will be required to sign a contract (Attachment C), Code of Conduct (Attachment B) and a job description (Attachment D).

b.The executive board will have a subcommittee for the selection and interviewing of the coaches and their annual performance appraisal.
ARTICLE XI:RETURN CHECK POLICY

a.If a check is returned to the Kerhonkson Youth Commission

for insufficient funds, there will be $25.00 fee attached to the

cash value of said check. The swimmer may not participate in

any programs until the above mentioned debt is paid.If the

same party has a second returned check with the

Commission, the said party will not be allowed to pay by

check for any further dealing with the Kerhonkson Youth

Commission.

 
ARTICLE XII :TAX REGULATIONS

a.Dissolution of Provisions: In the event of dissolution, all of the remaining assets and property of the organization shall after necessary expenses thereof be distributed to organizations as shall qualify under sections 501©(3) of the Internal Revenue Code, or corresponding provisions of any subsequent Federal tax laws; or to the federal government, or a state, local government for a public purpose.

b.Non-inurnment Provision:No part of the net earnings of the organization shall inure to the benefit of any member, trustee and director or officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organizations), and no member, trustee, officer of the organization or any private individual shall be entitled to share in the distribution of any assets upon dissolution of the organization.

c.Restrictive Legalisations Provision:No substantial part of the activities of the organization shall be carrying propaganda, or otherwise attempting to influence legislation (except as otherwise provided by section 501 (h) of the Internal Revenue Code, as amended, nor shall the organization participate or intervene in (including the publication or distribution of statements), any political campaign on behalf of or in the opposition to any candidate for public office.

d.Restrictive Purposes and Activities Provision:Notwithstanding any other provision of these articles, the organization is organized exclusively for one or more of the following purposes: religious, charitable, scientific, testing for public safety, literary or educational purposes, or to foster national or international amateur sports competition (but only if not part of its activities involve the provision of athletic facilities or equipment), or the prevention of cruelty to children and animals, as specified in section 501©(3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal Income Tax Section 501©(3) or corresponding provisions of any subsequent federal tax laws.
 
 

REVIEWED AND REVISED:April 2010